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Tech can make or break a corporate event.
From smoother registration to better engagement and hybrid access—choosing the right rentals matters more than ever.
Here’s a breakdown of the must-have tech rentals in 2025.
1. High-Speed WiFi & Internet Solutions
Fast, stable internet is the backbone of any event in 2025. Whether it’s for attendees, exhibitors, or media teams—WiFi is essential.
Popular solutions include:
- WiFi in a Box for quick setup
- Satellite internet for remote locations
- Ethernet lines for high-bandwidth needs
Use Cases:
- Check-in stations
- Livestreaming booths
- Cashless payment systems
Without reliable internet, everything slows down—or worse, stops. That’s not a risk event managers can afford.
Why WiFi Rental is Non-Negotiable in 2025
Attendees expect flawless connectivity.
Exhibitors demand it.
WiFi rental ensures full control, scalability, and performance monitoring—things venues often can’t guarantee.
2. iPads and Tablets for Registration & Engagement
iPads are versatile tools for both front-end use and back-office support.
Event functions include:
- Self-service check-in
- Lead capture apps
- Feedback forms
- Live polling and Q&A
Models like iPad Pro and iPad 10.9″ remain top choices due to speed, display size, and compatibility with event apps.
Ideal Uses for iPads at Events
Perfect for check-in counters, registration desks, and interactive booths. Staff and attendees benefit from intuitive interfaces and real-time updates.
3. Laptops for Presentations, Check-Ins & Workstations
From keynote delivery to lead tracking, laptops handle it all.
Recommended types:
- Lightweight ultrabooks for mobility
- High-performance laptops for media teams
- Secure business laptops for registration
Which Business Laptops Work Best for Events
Think Dell Latitude, HP EliteBook, and MacBook Pro. They offer strong battery life, speed, and enterprise-level security.
4. Large LED Displays and Touchscreen Kiosks
Create an instant visual impact.
These displays help:
- Present branding
- Showcase product demos
- Guide attendees via interactive maps
Touchscreen kiosks also reduce staff burden by allowing attendees to self-navigate.
How Visual Tech Drives Engagement
People retain more through visuals. These rentals deliver higher booth traffic, better messaging, and clearer guidance.
5. Digital Signage & Video Walls
Digital signage makes last-minute content changes easy. Video walls provide immersive experiences with layered multimedia.
Ideal for:
- Branding
- Speaker schedules
- Live social feeds
Dynamic Messaging Made Simple
With central content control, you can instantly update schedules or promotions on all displays at once.
6. VR and AR Devices for Immersive Demos
Make your booth the most memorable one.
Use VR/AR to:
- Let users test products in a virtual space
- Offer gamified demos
- Create brand immersion
Devices like Oculus Quest 2 and HoloLens 2 are leading choices.
Creating Stand-Out Interactive Experiences
Immersive tech drives engagement time and boosts shareability—two key event success metrics.
7. Event Badge Printers & Scanners
On-the-spot badge printing reduces queues.
Barcode scanners track sessions, control access, and collect attendance data.
Popular rentals: Epson C3500, Zebra ZD500R.
Fast Check-Ins, Smarter Tracking
This tech speeds up entry, improves security, and gives organisers valuable data on attendee movement.
8. EPOS Systems for On-Site Sales & Cashless Payments
Modern events are cashless.
EPOS systems handle:
- Product sales
- Ticketing
- Food and beverage transactions
Look for contactless and cloud-integrated options.
Cashless is King in 2025
With tap-to-pay and mobile wallets standard, EPOS rentals keep you ready for modern attendees.
9. Charging Stations & Power Banks
Attendees need power—and they notice when it’s missing.
Provide:
- Branded charging lockers
- Portable power banks for booths
- Charging tables in lounges
Keeping Attendees Connected
Dead devices kill engagement. Power access increases session time and satisfaction.
10. Live Streaming Kits and Camera Rentals
Hybrid events are here to stay.
Rent camera kits with:
- Tripods
- Audio capture
- Streaming encoders (e.g. Teradek Cube)
This ensures remote attendees get the same quality experience.
Hybrid-Ready Tech for Wider Reach
Livestreaming expands your audience, improves accessibility, and adds post-event content reuse.
Final Thoughts: Simplifying Success with the Right Rentals
Choosing the right tech rental isn’t about adding gear—it’s about removing friction.
The right combination improves attendee experience, simplifies logistics, and drives ROI.
Work with a provider that understands the demands of modern corporate events.
About Technology Rental
Technology Rental is a trusted partner in delivering reliable, scalable, and efficient tech solutions for corporate events across the United Kingdom.
From major conferences and exhibitions to smaller seminars and product launches, we provide a wide range of event technology rentals including:
- iPads and laptops
- WiFi solutions and networking equipment
- Badge printers, kiosks, and EPOS systems
- AV, VR, and livestreaming gear
Our team understands the demands of fast-paced events. That’s why we offer:
- Nationwide delivery and setup
- 24/7 technical support
- Flexible rental durations
- Expert on-site staffing (if needed)
With thousands of successful events powered by our technology, we help clients focus on what matters—running a flawless event.
📍 Based in the UK | Supporting events in London, Manchester, Birmingham, Glasgow, and beyond.
