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Tips for Making Your Meetings and Virtual Events More Professional
November 19, 2020

Tips for Making Your Meetings and Virtual Events More Professional

Since the pandemic hit us, plenty of businesses and organisers have pivoted to a virtual or virtual and hybrid model. The event landscape has also shifted drastically to adapt to current circumstances to include webinars, virtual job fairs, and online conferences. Planning and meetings are conducted remotely. This isn’t a shift that has been gradually made, so it’s relevant to discuss some of the best ways to work, meet and interact online.
Here are some practical tips on how you can conduct a professional and quality set up when you are “meeting” someone virtually:

Here are some practical tips on how you can conduct a professional and quality set up when you are “meeting” someone virtually:

1. Dress the part during a virtual event.

Dress as you would if meeting the other participant in person. It’s recommended that this includes even your legwear, though it may not be visible. Why? Research shows that fully dressing the part will add confidence to the way you speak and present yourself.

2. Use a simple background in virtual meetings.

Ensure that your background is clutter-free. A minimalistic, neutral-colored background will prevent distracts and complete a professional look. Utilise the backgrounds that are available on software. If you decide to use your home office- check the background before you log on. Laundry baskets, children’s toys, or personal effects should not be in the picture.

3. Professional lighting is key.

Adequate light conveys positivity and competence, which is the look you are going for. Factor ambient light into the call, and try to keep your lighting consistent (consider the lighting in a room and the daylight).

4. Clear audio is a non-negotiable.

Clear and crisp audio quality is essential. The greatest message, sales pitch or presentation is null and void if no one can hear it. Plus, poor audio will reduce your confidence and further affect your delivery.

It’s not a guarantee that you can rely solely on built-in computer microphones. Test your audio in a quick call ahead of time. If you have any trouble- look for some equipment that can ensure a quality, professional feed.

For example, ask about our “Essential Speaker Kits”. These solutions are great for livestreaming or meetings alike, and come with a Streamer Webcam Pro, Condenser Microphone, LED Ring Light 6″ with Tripod Stand, and a bonus Power Bank. It ensures the visual, lighting, and audio components are covered.

A virtual meeting with a colleague, potential client, or vendor is a brief window of opportunity to put your best foot forward. First impressions, appearance, tone, and hand gestures are all factors to consider. Having a polished and professional virtual meeting is vital. Smiling also helps, remind yourself to do this and to enjoy the experience!

For more information on virtual meetings, consultation about any of our services or products, or a free quote, please get in touch with a member of the team today!